Administrative Specialist-Art in Public Places

Aurora, CO 80012
$20.33 - $25.41 an hour 

Job details

No matching job preferences
Salary
$20.33 - $25.41 an hour
Shift & Schedule
Weekend availability
Evenings as needed

Benefits

Pulled from the full job description
Dental insurance
Health insurance
Paid time off
Vision insurance

Full Job Description

Summary of Job Duties

Salary to be commensurate with experience.
The hiring rate for this position is $20.33 - $25.41
The salary rate for this postion is $20.33 - $31.76

This is classified as VHBE (Variable Hour Benefit Eligible), where the selected candidate will work an average of 40 hours per week. The selected candidate will be eligible to elect Medical, Dental, and Vision benefits, accrue paid time off, and receive 11 paid holidays.

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Department Information
The City of Aurora's Library and Cultural Services Department is looking for an Administrative Specialist – Art in Public Places.

The Library and Cultural Services Department is composed of two divisions, the Aurora Public Library (Library Services) and Cultural Services and is in charge of providing city residents with access to arts, culture, education and entertainment in many forms.

Library Services:
  • 7 locations
  • Books, CDs, DVDs, magazines
  • Database and language learning programs
  • Public computers
  • Study space
  • Community events and programs or activities for all ages

Cultural Services:
  • Aurora History Museum and Historic Sites
  • Aurora Fox Theater
  • Bicentennial Arts Center
  • Arts Education
  • Art in Public Places collection (over 240 commissioned pieces around the city)

Position Overview
The Library & Cultural Services Department is looking for an organized, positive, and solutions oriented Administrative Specialist for the Art in Public Places Program. This position performs a variety of complex clerical duties, coordinates some projects and activities, and provides administrative support for the Program. For more information about this program, please visit: AuroraGov.org/PublicArt.

The City of Aurora will conduct ongoing screenings of applications on a first come-first serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.

PRIMARY DUTIES & RESPONSIBILITIES

  • Prepares, issues and monitors departmental documents
  • Composes and types a variety of correspondence and reports
  • Develops and maintains complex record keeping and reporting systems;
  • Gathers, checks, compiles and prepares a variety of materials for administrative, statistical and analytical reports;
  • Monitors purchasing process;
  • Prepares agendas and minutes;
  • Responds to general inquiries and interprets policy and procedures;
  • Assists with maintenance and installation of public art;
  • Coordinates CaFE art submissions platform, processes, and applications;
  • Collaborates with other city departments, art organizations, and local artists.
  • Coordinates the rotating outdoor sculpture show (every two years), and exhibit spaces at the Aurora Municipal Center and two libraries.
  • Updates public art website and handles social media postings.
  • Assists with virtual and in-person meetings
  • Prepares and provides materials for Art in Public Places Commission events
  • Interface with graphics. Prepares and edits materials for publication.
  • Inputting information into collection data base and assisting with collection management
  • Performs other related duties as assigned

MINIMUM QUALIFICATIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

  • High School diploma or GED
Experience:
  • Previous studio art and/or gallery experience preferred
  • At least 3 years clerical experience including the use of personal computers and word processing software
Preferred Qualifications:
  • Bachelor’s in Art or a Bachelor’s in Fine Art is desired but not required
Knowledge:
  • Basic computer skills (Microsoft Office, email and internet navigation)
  • Basic office practices and procedures
  • Business English and Math
Skills:
  • Skill in the use of computers and related software; to include keyboarding skills related word processing software applications including Word, Excel, Outlook, PowerPoint Comfort with contemporary technology and social media.
Abilities:
  • Able to work alone and be reliable in a self-supervised environment.
  • Ability to provide high quality customer service for customers and work effectively with fellow employees and citizens
  • Use general office equipment including computers
  • Perform basic mathematical calculations
  • Available to work occasional evenings and weekend hours.
  • Ability to have transportation to work at other locations
  • Prioritize multiple projects based upon urgency and the goals of the program, solve problems, and offer creative ideas.
  • Logistics such as Event Planning and implementation
  • Project Coordination
  • Understanding of maps, blueprints and basic site plans preferred

Licenses and Certifications Required:
  • N/A

WORKING CONDITIONS

Essential Personnel:

  • When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.
Physical Demands:
  • Occasional Medium work that involves moving no more than 50 pounds with or without assistance at a time
  • Primarily sedentary physical work
  • Occasional lifting, carrying, walking and standing
  • Clear vision to read and interpret reports and other written documents
  • Speech communication and hearing to maintain communication with employees and citizens
  • Hand/eye coordination for operation of computer keyboard, and art installations
Work Environment:
  • Works primarily indoors but may work outdoors on occasion.
Equipment Used:
  • Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel and menu driven databases as a part of the Library automated systems
  • This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.
  • Use of a camera to provide documentation of the condition of artwork, etc.
  • Use of basic construction tools such as drill, hammer, pliers, etc. for installation of artworks.

______________________________________________________________________


For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.

The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

Despite the changes in Colorado law, the City of Aurora maintains a drug free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.

Hiring Insights

Job activity

Posted 1 day ago

City of Aurora, CO